Classroom Reservations

Ross Hall Classroom

Classroom Services coordinates room and event scheduling for the GW SMHS. Locations include Ross Hall and Himmelfarb Library.

If you are experiencing technical issues for a class in session, please pick up the phone mounted on the wall to reach Classroom Services staff directly.

Classroom Scheduling is done on a priority basis.

  1. Academic classes based on size of the class and any special classroom needs. 
  2. Clerkships, grand rounds and residency programs
  3. SMHS-sponsored conferences and seminars.
  4. Departmental, administrative meetings, and student activities. 

In order to assure that classes are given the appropriate space available, room assignments will be confirmed after all class schedules are submitted by the School of Medicine and Health Sciences before the start of each semester. Requests for conferences, seminars, grand rounds, meetings and student activities will then be scheduled according to room availability.

Please review the SMHS Academic Scheduling - Room Use Protocol and Policy before making your reservation.

All requests should be made using the Classroom and Event Reservation Request Form. Equipment requests should be made at the same time when scheduling a room in order to determine the appropriate room selection. The equipment request should be entered in the Comment field of the online form.

Classroom Request Schedule by Semester

Fall 2025 (August 2025 to December 2025)

  • Core Academic Departmental Submissions Open: April 11, 2025
  • Core Academic Departmental Submissions Closed: May 9, 2025
  • Schedule open to SMHS Community: June 13, 2025

Spring 2026 (January 2026 to Graduation [May 17, 2026])

  • Core Academic Departmental Submissions Open: September 12, 2025
  • Core Academic Departmental Submissions Closed: October 10, 2025
  • Schedule open to SMHS Community: November 14, 2025

Summer 2026 (Graduation [May 17, 2026] through July 2026)

  • Core Academic Departmental Submissions Open: February 13, 2026
  • Core Academic Departmental Submissions Closed: March 13, 2026
  • Schedule open to SMHS Community: April 10, 2026

Fall 2026 (August 2026 to December 2026)

  • Core Academic Departmental Submissions Open: April 10, 2026
  • Core Academic Departmental Submissions Closed: May 8, 2026

  • Schedule open to SMHS Community: June 12, 2026